Meetings from 2003

November 17, 2003

Meeting Called to Order: An informal meeting was held over dinner at the California Pizza Kitchen in Westwood. Attending were: Kathleen Svetlik & Joanna Weaver (co-presidents); Elizabeth Spatz & Kim Wilcox (co-secretaries); Mary Yogi (treasurer); Mike Garabedian (program officer); and Andrea Hull (technology officer). Each member introduced him/herself and gave a brief statement on his/her background and areas of study.

Treasurer's Report: Mary Yogi proposed to change the names on bank account to include Johanna Weaver, Mary Yogi, Kathleen Svetlik, Laura Pasquale (vice president), and Prof. Gilliland-Swetland (faculty advisor) as signatories for the UCLA SAA chapter's University Credit Union account. The motion was S/C unanimously.

Old Business: Earnings from recent bake sale totaled $110. Kat approached UCLA ALA chapter with regards to creating a calendar for the Commons for posting various events held by student organizations. SAA chapter contributed $11.00 towards cost of calendar; M/S/C to provide the $11.00 from SAA chapter funds.

New Business: Kat proposed two ideas for future chapter events.

1. Bake sales have been successful in the past; M/S/C to have two bake sales in 2004 Winter quarter, one early and one late, which should cover expenses in Spring quarter.
2. Hosting speaker panels with possibly Kathryn Neal, who will be attending an archival conference in Southern California in January, or Mahnaz Ghaznavi, Records Analyst from the Getty Research Institute who will be teaching a class at UCLA in the Spring.

A flyer needs to be made for the upcoming SAA chapter tour of Los Angeles Public Library (Friday, 21 Nov. 2003 at 1:00 pm.) Johnna Weaver will supply Kat with details about the event and Kat will make and post the flyer. Andrea Hull will post information on the SAA Chapter web site regarding available MTA bus transportation to the event.

Other suggested activities were: Erica Bennett, 2nd year student, recently read a book whose main character was an archivist. Perhaps we could ask the author (name of book and author currently unknown; will ask Erica for details) to come speak.

Mary Yogi suggested Bob Dirig, archivist at the Japanese American National Museum, would be willing to give a tour and/or speak. Mary would coordinate making arrangements.

Johnna mentioned that UCLA archivist Charlotte Brown would be interested in giving a tour in January or February.

Mike Garabedian suggested a possible tour of the Clark Library.

It was suggested that a social gathering be held for officers of various GSEIS student professional organizations to get to know one another and possibly plan multi-organizational events. Mary Yogi volunteered to organize such an event for winter quarter.

Think about the possible methods for funding a student to attend SAA 2004 conference in Boston, as was done for Los Angeles 2003 conference. Is this something the chapter is interested in repeating? Officers were asked to think globally, 'outside the box' about possible chapter activities and fund raising events.

Specific duties for each officer were discussed and assigned.

Technology Officer (Andrea Hull): Maintains chapter web site; post minutes from chapter meetings; collect and post officer brief bios, as well as information and photographs of chapter events.

Treasurer (Mary Yogi): Maintains financial accounts and treasurers reports.

Secretaries (Kim Wilcox and Libby Spatz): Take minutes of chapter meetings; collect and maintain list of contact information for chapter officers (email information to kiwilcox@ucla.edu); submit postings to ALL_IS list; coordinate RSVPs for events; write cumulative end-of-year report with description of chapter accomplishments and events; keep archival records of activities (perhaps ask Keri Botello to establish file in Commons for chapter documents) Program Officer (Mike Garabedian): Help develop and coordinate chapter activities; keep track of calendar events.

Mary Yogi brought up question of GSA waiver and possible funding from them. Mary will look into waiver pool details.

Next Meeting/ Adjourn: Next meeting (TBD) will be announced during first week of Winter 04 quarter. Meeting adjourned

January 14, 2003

12:30p - 1:00pm GSEIS Commons

1. SAA Bake Sale: Theme for today's bake sale (put together by Laura Ward): Archives Spotlight on Cuba. Bake sale was a great success raising $116 --plans for future sales discussed.

2. Amendments in Constitution: (refer to Dec. 17, 2002 meeting)

• Create officer position for Information officer Ð duties to include web authoring, archiving, maintenance, etc. I.O. is to be an elected office.
• Dale motions to move, Kathleen seconds. Unanimous vote YES, motion carried. We now have new officer position.
• E-mail voting option for future elections: exact procedures were discussed, but none have been officially written down as of yet. However, majority proposes to go ahead and vote for this amendment today.
• Johnna motions to move, Rachel seconds. Only one vote to oppose the amendment as it stands. Majority votes to include this option, realizing procedures will be written after the fact.

3. Field Trip: Scheduled for Friday, Jan. 31, 2003, for Lummis Home and Southwest Museum tours. Lunch location yet to be announced. Location maps handed out.

4. Scholarship Info: SCA Mink Scholarship reminder; Pinkett Minority Scholarship for SAA reminder - must have Anne Gilliland-Swetland nominate you.

5. SAA Conference - Los Angeles

• Poster submissions due soon, start thinking about this chapter's involvement.
• Student fees are to be kept at $100 this year.
• SAA central planning committee has decided to fund a mixer at the end of conference. However, we are planning our own mixer to take place before the Getty dinner. So, Jessica will try to get the SAA committee to co-sponsor our mixer. Also, there are other SAA student chapters in California that may be willing to work with us in funding the mixer.

Officers in attendance: Jessica Holada (President), Kathleen Svetlik and Johnna Weaver (co-Vice Presidents), Dale Ann Stieber (Treasurer), Catherine Butler (Program Officer).