Employment Opportunities
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Type P
Entered 12/4/2017
Company University of Washinton - Seattle, WA
Position Compliance Analyst, Unstructured Data
Close Not Specified
Salary Not Specified
URL http://bit.ly/2Bxv1m4
UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center, a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.


The position is responsible for developing, directing, and implementing strategies for managing and dispositioning UW Medicine dark, unstructured, semi-structured, and inactive electronic records and providing resources and direction regarding the appropriate management and organization of unstructured records such as email and documents on shared drives. The position is also responsible for developing, directing and implementing solutions for content management systems, including Box and SharePoint. This position collaborates with the Digital Preservation Analyst and other stakeholders throughout UW Medicine, in order to ensure that UW Medicine's digital assets are retained, made accessible, and dispositioned (preserved or destroyed) according to UW Medicine records retention schedules and related policies.

Provides subject matter expert advice, consultative services, training and resources regarding the lifecycle management of unstructured and inactive electronic records (including email) and dark data, to UW Medicine staff, including data surveys and analysis, assessment and assignment of retention periods, the creation of data maps, and the preservation of short-term electronic records. Tracks and publishes metrics for UW Medicine leadership and other stakeholders related to the management and disposition of unstructured and semi-structured data. Works with the Washington State Archivist and Records Manager when appropriate.

Develops and applies file plans, controlled vocabularies and taxonomies for UW Medicine unstructured data (including email). Utilizes UW Medicine applications (such as Varonis and other resources and tools) to assist in identifying unstructured data use and access in order to analyze content value and retention, and develops collaborative workflows with system stakeholders and end users in order to manage the life cycle of the content. Develops and implements the architecture, use and assignment of content types, metadata, and tagging in SharePoint and other content management systems

Develops strategies, processes and workflows to promote the secure and documented preservation or destruction of unstructured electronic records. Works with UW Medicine leadership and departments to develop and update policies and procedures related to the management of electronic content/digital assets, including the development and implementation of the UW Medicine Scan/Destroy policy. Identifies areas for process improvements, and utilizes change management and other project management methodologies, including training, to promote success in the management of unstructured and semi-structured data.

Assesses and recommends SharePoint and other content management solutions for organizing unstructured data. Develops and implements ways in which semi-structured content (for instance, content in SharePoint) is disposed or preserved according to State approved records retention schedules in order to support compliance, develop efficiencies, and ensure accessibility of electronic records/content throughout their lifecycle. Works with UW Medicine IT Services and other leadership to promote the use and implementation of a SharePoint records center.

Performs other special projects as assigned.


Master's Degree in Information Science, Library Science or related field.

2-3 years' experience with digital asset management and analysis;

Knowledge and experience with SharePoint, content types and metadata;

Knowledge and experience of applying records and information management professional standards and principles toward life cycle management of electronic records.


Ability to work under pressure and in a complex information environment

Certification in Archives, Records Management, or related business

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.