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Type P
Entered 12/4/2017
Company Huntsville-Madison County Public Library - Huntsville, AL
Position Archivist
Close Not Specified
Salary Not Specified
URL http://bit.ly/2BIA57U
This is professional work. The Archivist is responsible for maintaining the Library’s archives. This involves working with other staff members and the public in a cordial and effective manner. This position is classified as Non-Exempt for purposes of the Fair Labor Standards Act.

Organizational Status:

The Archivist reports to the Department Manager.

Essential Functions of the Job:

· Cooperates as a team member to help fulfill the Library’s Mission Statement: “To enrich the educational, recreational, and cultural life of our community through materials, information, and programs that foster a lifelong love of learning.”

· Uses library automated systems for transactions in the charging out and checking in of library materials, processing patron records, determining materials status, locating resources within the system, arranging for transfers of library materials, placing holds, registering new patrons, and performing additional procedures as needed

· Assists in shelving library materials and helps maintain neat arrangement of the library

· Assists patrons and Library staff members in the use of the Special Collections

· Assists with the development of, and maintains the Archives Collections which includes working with the Department Manager in selecting, acquiring, and preserving archival material

· Plans, develops, and produces displays, information materials, and programming for the department and library branches

· Collaborates with other members of the Library staff on programs and projects

· Attends manager-approved seminars and workshops to remain informed of resources, materials and services available that relate to Archives while paying attention to budgetary and time constraints

· Requires regular and prompt attendance plus the ability to work well with others and work well as a team member

· Applies current conservation and preservation techniques to collection items in need of treatment in order to sustain the collection in the best possible condition and preserve collection items for future library patrons

Additional Examples of Work Performed:

· Participates in special projects and performs related work as required

Knowledge, Skills and Abilities Required:

· Knowledge of basic math and computer skills

· Ability to operate computer and library automation systems, telephone and other office equipment

· Knowledge and ability to analyze the needs of patrons and the department within the available budget when developing the collection and programming

· Ability to present information in a teachable way to patrons in the department

· Knowledge and ability to prepare reports and statistics regarding the Archives

· Knowledge and ability to perform historical research

· Knowledge of archival organization and preservation techniques

· Ability to communicate effectively, both orally and in writing, and to prepare reports and maintain records

· Possess the temperament and good judgment to effectively deal with the public and/or Library employees and volunteers, some of whom may be irate or unreasonable, both by phone and personal contact

· Ability to rapidly acquire knowledge and skills in the practices and techniques of modern library operation, especially those associated with Archives and historic preservation

· Ability to learn various software programs, computers and the adeptness necessary to utilize the computer as a working tool

· Ability to prioritize the duties of the position and efficiently complete the responsibilities of the job

· Possess the physical and mental ability to work independently to the extent appropriate to the position

· Possess excellent communication skills, both written and oral

· Ability to understand and adhere to oral and written instructions and posted schedules

· Ability to analyze and to creatively solve problems related to the position

· Ability to work evenings and weekends as needed

· Ability to comprehend, follow and implement the Library’s policies and procedures

· Must possess a reputation of honesty, integrity, and reliability

· Must have the desire and ability to serve the public with friendliness, tact, and diplomacy

Minimum Education, Training and Experience Required:

A Master of Library Science Degree from an American Library Association accredited program or a Bachelor’s Degree in history or a related field from a college or university accredited by a regional accrediting agency recognized by the U.S. Department of Education with research and archival organization experience; or any combination of education, training and experience that demonstrates the above listed knowledge, skills and abilities is required.

Working Environment:

The work environment involves everyday risks or discomforts which require normal safety precautions typical of office environments as well as the risks and discomforts that are present when working with old and rare books such as dust and/or mold and the use of safety precautions in that environment as well. The person in this position may also be driving the vehicles outside on a daily basis traveling to various locations throughout Madison County. Therefore, the environment involves various and unpredictable driving conditions which are affected by weather, other drivers, potential traffic hazards and changing road conditions. The employee will interact with other staff members and members of the public regularly. The employee may interact with upset staff and/or members of the public.

Physical Demands:

Must possess the mobility to work in the library setting and pre-school setting which includes the ability to stoop, squat, stand, sit, stretch, climb, lift, carry, shelve and retrieve books and materials from shelves and storage locations generally not exceeding 50 pounds. Must possess the mobility to push, pull and carry supplies and crates containing books and library materials over uneven terrain generally not exceeding 50 pounds. Must possess the vision required to read printed materials and a computer screen. Must possess the ability to hear and speak with the public both in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard. Physical dexterity is required in the frequent use of hand-to-eye coordination and manipulative skills using fingers, limbs and body in the operation of vehicles. Work requires sitting for periods of time in a confined vehicle.

Necessary Special Requirements:

Valid driver’s license in the state of Alabama and good driving record

Eligibility for the Library’s insurance


This job description describes the nature and level of assignments normally given in this position. It is not an exhaustive list of duties. Employees may be expected to perform additional related duties which are specific to their area that may not be reflected in this description.