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|Company||Virtual Academic Library Environment (VALE) - Newark, NJ|
1. Serves as a liaison to other library professional organizations in the state, the
region and the country, keeping abreast of directions, trends and
o Brings potential opportunities to the attention of the VALE Executive
o Conducts environmental scans, project overviews and activities
updates of other comparable groups for consideration by VALE
o Identifies opportunities for development and implementation of new
products and services and makes corresponding proposals to VALE
2. Works with NJEDge staff to provide a full array of financial services, with
duties including but not limited to:
o Generates and distributes financial reports to VALE officers and
Executive Committee members.
o Analyzes and tracks account revenues and expenditures
o Determines causes of variances and discrepancies
o Creates spreadsheets, report and other summaries to
communicate account status.
o Researches and resolves finance and accounting issues in
accord with policies and practice established by NJEdge.
o Recommends and coordinates transfers, as warranted.
o Adheres to fiscal policies of NJEDge.Net, NJIT and VALE.
o Coordinates the preparation of budgets and forecasts; develops and
maintains historical/current documentation of budget matters;
manages budget functions for proposals and grants; and develops and
oversees VALE policies related to financial or service operations.
o Oversees payment of VALE purchases and acquisitions (e.g., licensed
content for member institutions).
o Ensures ethical and legal compliance and fiscal propriety.
o Cooperates effectively with VALE, NJEDge.Net and NJIT auditors.
Final Revision date: 10-6-2017
3. Administrative Process Management
o Provides a full array of services dealing with administrative processes
including, but not limited to:
Serves as liaison to the Executive Committee, NJEDge, Net and
chief library administrators of VALE member institutions, as
well as to the NJ State Library, LibraryLinkNJ, vendors and
With the VALE Executive Committee, directs short- and longterm
planning and strategy efforts and follows up on approved
Implements decisions of the VALE Executive Committee.
Recommends actions and resolutions to the VALE Executive
Committee and NJEDge.Net when appropriate.
Participates on all VALE committees as needed.
Monitors, documents, and improves administrative procedures
for increased productivity and service effectiveness.
Manages the VALE office within NJEDge.Net.
Serves as VALEs principal point of contact to all members.
Collects agenda items for VALE Executive Meetings and helps
to accumulate materials required for its annual report.
Insures compliance with NJEDge.Net, NJIT and VALE policies
Coordinates the collection, compilation, assembly and analysis
of data for reports and projects.
Maintains and coordinates license agreements, contracts and
affirmative actions with all VALE vendors.
Updates general information on the VALE website and serves
as primary contact to the CMS vendor.
Maintains confidentiality and discretion regarding appropriate
4. VALE Service Offerings
Provides a full array of services to member institution libraries
including but not limited to:
o Masters the Consortia Manager program and acts as VALEs
primary contact to the vendor.
o Insures that current services (such as database subscriptions)
are provided, monitored and maintained on the Consortia
o Compiles terms of database licensing offers and presents them
to the VALE Executive Committee, and then to member
o Communicates current service offerings to member institution
Final Revision date: 10-6-2017
o Evaluates service offerings in advance of presentation to
o Routinely evaluates library vendors and makes effective
recommendations for new databases, streaming media, ebooks
and other service offerings.
o Communicates and manages relationships with publishers and
o Keeps current on potential service needs of the VALE
o Evaluates and communicates new library services trends and
o Takes a leadership role in the planning, implementation and
evaluation of the annual VALE Users Conference.
Masters in Library and Information Science or equivalent.
Understanding of current academic library trends and needs.
Minimum five years of experience in a library and/or business office.
Project management experience.
Excellent interpersonal, communication, and collaboration skills.
Extensive knowledge of MS Office software applications, especially Excel.
Understanding and experience with complex process improvements.
Experience with the Banner financial system, especially its reports module.
Experience with Salesforce CRM software.
Experience in academic library purchasing, licensing and ordering.
Experience in project management.
Experience in general accounting practices.
Experience working in a programmatic or leadership role of a library