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Type C
Entered 10/10/2017
Company The Academy of Motion Picture Arts and Sciences - Los Angeles, CA
Position Oral History Projects Sr. Archivist
Close Not Specified
Salary Not Specified
URL http://bit.ly/2yefOI3
Sr. Archivist, Oral History Projects

The Academy Oral History Projects Sr. Archivist is responsible for the archival management and digital archiving of the department's Visual History Program audiovisual recordings, processing incoming oral history collections from partner organizations, and overall collection management. Primary duties include: cataloging, processing, and digital preservation planning of oral history recordings, management of departmental records, and assisting with access planning, controlled vocabulary development, post-production and the planning and implementation of a digital archive of oral histories.

Duties and Responsibilities:

Archival and Cataloging

Process, arrange and catalog audio and video oral history collections
Develop and implement archival workflows and oversee the processing of collections by project archivists and/or interns
Process all oral history audio/video access and licensing requests and perform research into rights and permissions for interview collections
Assist Academy Film Archive and DMS staff in collection appraisal, acquisitions, digitization prioritization and the ingest of born-digital video into digital repository
Assist in the development and implementation of departmental archival policies and best practices
Oversee transcription, indexing, translation, interviewee approval and DVD authoring
Create and update records in databases (Adlib, SharePoint, Google Docs)
Manage controlled vocabulary development for indexing oral history content
Serves as project coordinator on grant-funded projects to preserve and provide access to oral history collections at the Academy
Assist Sr. Manager in coordinating intern and contractor projects
Research and document audio and video oral history and interview collections both within the Archive and at outside institutions
Perform collection assessments of oral history and interview materials to aid in acquisition planning and prioritization decisions
File management: organize raw, master, and project video and audio files for streamlined access
Conduct fixity checks/checksums for digital files and facilitate delivery of materials to DMS for preservation at USC
Assist Preservation staff - including identification and inspection of material, obtaining quotes from laboratory personnel, and overseeing quality control on elements
Determine best practices for cataloging and metadata, including finding aid creation

Curation and Research

View content and provide highlights, summaries and key terms for project planning and curation
When needed, assist Academy staff in researching and identifying related material from the Academy's permanent collection for subject prioritization and for museum and web presentation
Organize images from productions, select images for public and internal usage


Work with editors and organize post-production priorities: approvals and finalization
Assist with the creation of audiovisual deliverables, transcode video files, perform quality control, media traffic/shipping materials

Workflow Management and Administrative

Assist with outreach for the digital archive project by identifying potential partners and fostering partner relationships
Oversee project timelines and contractors
Collaborate and communicate with Academy staff and interns, archive donors, Academy members, film industry professionals, and outside organizations on collection-related activities
Communicate with project partners and vendors, including the craft guilds and foundations and the USC Digital Repository
Manage financial record, oversee payments and contract creation and validation

Physical Requirements:

Typical conditions may include prolonged sitting, standing and walking
Ability to work/focus at a desk for extended periods of time
Ability to lift at least 25 lbs

Position Requirements

Masterís degree in Moving Image Archival Studies or Masters of Library and Information Science with an Archives focus
Solid knowledge of film and video history, technology, and craft
Interest in working with oral history recordings, ideally motion picture related
Comfortable in operation of audiovisual viewing equipment and handling
Knowledge of legacy and digital audiovisual formats
Knowledge of video production/post-production practices
Experience in audiovisual preservation projects with both analog and digital formats
Familiar with controlled vocabularies and subject headings. Knowledge of standards in moving-image cataloging and the creation of finding aids including knowledge of EAD and EAC-CFP
Experience with cataloging systems and software (i.e. Adlib, MAVIS, InMagic, Microsoft Access, FileMaker 10, Sharepoint) and office software
Ability to establish and maintain cooperative working relationships with Academy staff, oral history project staff, vendors, Academy members, industry professionals, and visitors
Strong oral and written communication skills
Excellent organizational skills and attention to detail
Strong project planning and time management skills
Willingness to work overtime, under tight deadlines, ability to multi-task
Strong research skills


Knowledge of conversational foreign language
Experience in a video production environment
Experience with Premiere Pro, Photoshop, Media Encoder, Final Cut Pro, and other Adobe Creative Cloud software

Full-Time/Part-Time Full-Time
Position Sr. Archivist, Oral History Projects
Exempt/Non-Exempt Non-Exempt
Open Date 10/9/2017
Location Hollywood

About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 7,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the upcoming Academy Museum of Motion Pictures, which is under construction in Los Angeles.

EOE Statement The Academy is committed to equal opportunity in employment and to creating, managing and valuing diversity in its workforce. Maintaining a diverse workforce is vital to the Academy. Accordingly, the Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. And, to help foster diversity, the Academy utilizes programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy's commitment to diversity.