Constitution and Bylaws
The name of this organization is the American Society for Information Science & Technology (ASIS&T) student chapter at UCLA.
The purpose of the Chapter is to provide an organization through which members of ASIS&T who are affiliated with the UCLA Department of Information Studies may participate in and carry forward the programs and purposes of ASIS&T. The Chapter shall promote the interests of the Society and its programs and those of the UCLA Department of Information Studies.
Section 1. All Student members in good standing of ASIS&T who are affiliated with the UCLA Department of Information Studies shall automatically be members of the Chapter. No individual or organization may become a member of the Chapter except by becoming a member of ASIS&T.
Section 2. Individual and Institutional members in good standing of ASIS&T who are affiliated with the UCLA Department of Information Studies shall be Affiliate members of the Chapter. Upon request, a member of ASIS&T may become an Affiliate member of the Chapter even though he or she is not affiliated with the UCLA Department of Information Studies.
Section 3. All members are entitled to receive Chapter publications. Official notices of Chapter meetings and programs shall be distributed to all members prior to the event.
Section 4. Student members may vote on any questions submitted to the members of the Chapter at a meeting, or by formal ballot, and may serve as officers of the Chapter. Affiliate members shall have no vote in Chapter meetings or in formal balloting.
Section 5. A Chapter member whose membership in ASIS&T has been terminated for any cause shall no longer be a Chapter member.
Section 6. Non-discrimination Statement. ASIS&T-UCLA, in accordance with applicable Federal and State law and University Policy, does not discriminate on the basis of race, color, national origin, religion, sex, disability, age, medical condition (cancer related), ancestry, marital status, citizenship, sexual orientation or status as a Vietnam Veteran or special disabled Veteran.
ASIS&T-UCLA also prohibits sexual harassment. This non-discrimination policy covers organization membership, access to organization programs and activities, and the general treatment of members in the organization.
Section 1. The officers of the Chapter shall include, inter alia, a presiding officer to be known as the Chapter Chair, a Chair-elect, a Chapter Assembly Representative, and an Alternate Assembly Representative. Nothing in these bylaws shall prevent any Chapter member from being elected or appointed to more than one Chapter office, except that the Representative and Alternate Representative must be different individuals. Terms of office shall coincide with the calendar year.
Section 2. The Chapter Chair shall preside over all meetings of the Executive Committee (See Article VII, Section 1) and the Chapter. The Chair shall appoint the Chairs and members of all committees, subject to the provisions of these bylaws.
Section 3. The Chair-elect shall actively assist the Chair and shall preside at Executive Committee or Chapter meetings in the absence of the Chair. The Chair-elect shall automatically succeed to the office of the Chair upon completion of the term as Chair-elect, or upon the resignation or death of the Chair.
Section 4. The Assembly Representative shall represent the Student Chapter at the meetings of the Los Angeles Chapter of ASIS&T (LACASIS&T). In his or her absence, the Alternate Assembly Representative shall perform the duties of the Assembly Representative
Section 4. The Chapter may choose to elect additional officers, such as Secretary or Treasurer, at its discretion. Terms of office may span more than one administrative year, but should not exceed two administrative years.
Section 5. The officers of the Chapter must be members of ASIS&T. They shall be elected by a plurality vote of the members voting by means of a formal ballot.
Section 6. In the event of the resignation or death of a Chapter officer other than the Chair, the Executive Committee shall appoint a member to serve until the end of the administrative year.
The Executive Committee shall provide for a Quarterly Business Meeting. Notice of the Quarterly Business Meeting shall be distributed to all members of the Chapter not fewer than 10 days before the date of the meeting. Special business meetings of the Chapter may be held at such times and places as the Executive Committee may determine, upon five days prior notice to the members.
Any Chapter dues and assessments shall be set by affirmative vote of two-thirds of the members who vote by means of a formal ballot. If accepted by a vote of the membership, Chapter dues and assessments will be levied against all Student members of the Chapter. Nonpayment of such dues shall not deny any member the privileges of Chapter membership, except that the Chapter may limit the privilege of voting or holding office in the Chapter for nonpayment of such Chapter assessments. Chapter assessments shall not be levied on Affiliate members.
The Chapter shall make financial records available to authorized University officials upon request.
The Executive Committee of the Chapter shall include the elected Chapter officers. The Executive Committee shall conduct and manage the affairs of the Chapter, subject to these bylaws, and shall possess all powers necessary or incidental to that purpose, including the right to appropriate and expend Chapter funds.
In the event of dissolution of the Chapter, the assets of the Chapter shall, after satisfaction of all liabilities and obligations thereof, be paid into the general treasury of the UCLA-IS Student Governing Board (SGB).
For matters not covered under these bylaws, the ASIS&T Bylaws will be followed.
These bylaws may be amended by an affirmative vote of two-thirds of the members of the Chapter voting on the proposed amendment. Such amendment may be proposed by petition of a minimum of ten percent of the Chapter members, filed with the Chapter Chair, or by proposal of the Executive Committee of the Chapter. Such amendment shall be voted upon by formal ballot within sixty days after receipt by the Chapter Chair. The appropriate Chapter officer shall prepare and distribute a copy of the proposed amendment together with a ballot to each voting member of the Chapter, setting forth a date not less than five or more than 14 days from the date of distribution of the ballot, by which date all valid ballots which are returned shall be counted.
