ALA UCLA Student Chapter
Officer’s Meeting
Thursday, January 9, 2003, 1:45-2:45 pm
Minutes

Attendees: Teresa Bocanegra, Web Designer
Laura Duncan, Publicity Officer
Loren Frant, Secretary
Greg Padilla, Co-President
Kelly Proudfit, Co-President
Ajit Pyati, Vice President
Chisa Uyeki, Treasurer

• Kelly presented a printed agenda for the meeting including the following topics:
Events for Winter Quarter
• Panel
• General Meeting
Selecting a Student Ambassador for ALA Conference in Toronto, June 19-25
Bylaw Review
Carla Hayden Invitation
Other Business

Student Ambassador for ALA Annual Conference:
• Greg said he still needs to talk to Keri Botello to see if the alumni association can sponsor travel costs for the Student Ambassador
• Kelly confirmed that, according to Beverly Lynch, the Student Ambassador should be any member of the ALA Student Chapter, not restricted to Officers
• Lots of discussion about possible methods for selecting the Student Ambassador
• Final criteria for eligibility and selection:
Eligibility
• Current member of the ALA Student Chapter
• Currently enrolled at UCLA and enrolled thru Spring 2003
• Never attended ALA National Conference before
• Must become a member of ALA National before attending the conference
• Must perform ALA requirement of 20+ hours of work during the conference
• Must be willing to report back to the student chapter and other interested parties about the conference experience during Fall 2003 (in-person presentation preferred)
Selection
• Advertise in IS Bulletin and ALL-IS list (send Email out on Monday Jan. 13th)
• Place a ballot box, sign-up sheet, and uniform slips of paper in the MIT Lab from January 13-24 (approximate)
o Allow appx. 2 weeks for entry submissions
• 1 entry slip per person
• Must also put name on sign-up sheet for verification purposes
• Conduct drawing the week of Jan. 27th
o Prior to drawing, an ALA Officer(s) will count slips and verify 1 entry per person
o Dr. Lynch will do the actual drawing
Verifying membership roster for ALA Student Chapter
• Teresa will update the chapter website to reflect new members (from sign-in sheets)
• Kelly will pass on names to Teresa from Emails
• Names of current members on our list(s) will be included with the Email about the Student Ambassador so people can verify that they are on the list
o This will give those not on the list an opportunity to assert their membership in the chapter prior to the completion of the drawing

General Meeting
• All officers felt holding a general meeting during the 2-week entry period would be a good idea
• General meeting date/time set: Thursday Jan. 19, 1pm. Room TBD
Loren will Email Lydia to reserve a room
• Preliminary agenda for general meeting
Discuss Student Ambassador drawing
Discuss Winter Quarter panel
Other business

Winter Quarter Panel
• Kelly’s ideas for panels:
Academic Libraries
Librarians and the law (current legal issues for libraries)
Recent Graduates
• Officers agreed that all were excellent ideas, but decided on academic libraries
• Chisa suggested format of different types of libraries (University, College, Community College, etc.) instead of different divisions (Reference, Web Services, etc.)
Officers agreed with Chisa’s suggestion
• Potential Panelists
Anthony Anderson, Reference & Government Docs at USC
• Laura knows him
Robert Marshall, Archivist at CSUN
• Teresa knows him
Gary from UCSG
Michael Colling, Librarian at SMC and opening day collection for E. LA Library
• Chisa will Email him
John Reemer, Head of Cataloging at UCLA
• Greg will contact him
• Panel date/time: Thursday, Feb. 13, 1pm

Bylaws
• Kelly asked all officers to review Student Chapter Bylaws on the website and forward suggestions for revision

Carla Hayden
• Chisa will complete and send Email to Carla Hayden