I. Name:
The official name of this organization shall be the American
Library Association Student Chapter at the University of California,
Los Angeles.
II. Purposes and Aims:
American Library Association Student Chapter at the University
of California, Los Angeles shall promote the social, cultural,
intellectual, and professional growth of its members and support
the Department of Information Studies. It will also facilitate
and encourage participation in local, regional, and national chapters
of the American Library Association. It will encourage professional
contacts within the field of librarianship both at UCLA and elsewhere,
and will actively promote involvement in professional activities
beyond the classroom.
III. Membership:
A. All members of this organization must be currently enrolled
in the Department of Information Studies at the University of
California, Los Angeles.
B. Members are responsible for notifying the student chapter
President if their name does not appear on the Members page
of the ALA Student Chapter Web site.
C. Membership in the American Library Association is strongly
encouraged, though not required.
D. All Faculty of the Department of Information Studies are
granted honorary membership and are entitled to all the privileges
of
membership with the exception that they cannot vote.
IV.
Activities:
A.
There shall be a meeting of the membership at the beginning of
each academic year and thereafter as necessary.
B. Activities and programs shall be planned in accordance with
the purpose set forth in Article II. Purposes and Aims.
V.
Officers:
A.
The officers of this organization shall consist of a President,
Vice President, Treasurer, Secretary, Publicity Officer, and
Web Designer.
B. Any officer position may be shared by more than one individual.
Individuals wishing to share an officer position must announce
their candidacy together, run as a team, and be elected by
the membership as a team.
C. Responsibilities:
1. The President shall preside at all of the meetings, direct
the activities of the other officers, and oversee matters
concerning membership, publications, and ALA sponsored
projects and activities.
2. The Vice President shall assume the duties of the President
in the latter's absence and shall assume the office of
the president should it become vacated during the stated
term
of office. The
Vice President shall assist the President with the duties
of the executive office. The Vice President shall coordinate
and
administer special programs, such as the Reach Out and
Read Aloud (RORA) program. The Vice President must NOT
be enrolled
in their
final year of the MLIS program.
3. The Treasurer shall be responsible for financial matters
pertaining to the organization, including fund raising
and petitions to
pertinent university organizations, and shall present
a financial report at the beginning and end of her/his
term
of office.
4. The Secretary shall be responsible for maintaining
minutes of all meetings, events, correspondence files,
and records
in good order to be passed on to the next Board.
The Secretary shall
coordinate scheduling for Officers meetings.
5. The Publicity Officer shall be responsible for
publicizing the activities of the Student Chapter.
The Publicity
Officer shall craft and distribute communications
advertising all
programming for the Student Chapter through the
appropriate channels.
6. The Web Designer shall maintain and update the
Student Chapter website. The Web Designer shall
post communications
of the
Publicity Officer and all pertinent announcements
on the Student Chapter
website.
VI.
Faculty Advisor:
A.
The Faculty Advisor shall be recommended by the Chair of
the Department of Information Studies and approved by the members
of the Student Chapter. The Faculty Advisor shall act as a
liaison between the Student Chapter and the American Library
Association and between the Student Chapter and the Department
of Information Studies.
B. The Faculty Advisor shall be an active partner with the
Student Chapter membership in fulfilling the purposes set
forth in Article
II. Purposes and Aims..
VII.
Executive Board:
The
Executive board shall consist of the Officers and the Faculty
Advisor as Member Ex-Officio.
VIII.
Elections and Terms of Office:
A. Elections for the offices of President, Treasurer,
and Publicity Officer shall be coordinated by the outgoing President
or the Advisor and shall take place at the end of the academic
year.
B. Elections for the offices of Vice President, Web Designer,
and Secretary shall be coordinated by the current President
or advisor and shall take place during the first quarter
of the
academic year.
C. Current Members are eligible to run for office. Members
should contact the President to announce their candidacy.
Members may
also nominate other members by contacting the chapter President.
D. Terms of office for all officers shall be for one academic
year, with no restrictions on the number of incumbencies.
E. Current Members are eligible to vote in elections. Voting
will take place by secret ballot. Ballots will be counted
by the Faculty Advisor.
F. Vacancies on the Board will be filled under the direction
of the Faculty Advisor with a vote of the Executive
Board.
IX.
Student Ambassador to the ALA Annual Meeting:
A.
The Student Ambassador to the ALA Annual Meeting shall be an
Officer of the Student Chapter at the University of California,
Los Angeles.
B.
The Student Ambassador shall be selected by a blind drawing
from names of interested Officers.
C. The Faculty Advisor shall conduct the drawing.
X.
Committees:
Committees shall be appointed as necessary by the Executive
Board.
XI.
Parliamentary Procedure:
All
questions of parliamentary procedure shall be decided by consensus
of the officers present.
.
XII.
Amendments:
Proposed
amendments to this Constitution may be introduced by any member
at any meeting and shall be decided by a majority vote of those
present at the next meeting of the organization.
XIII.
Ratification:
Ratification
of this Constitution shall be in accordance with the rules
set forth for amendment to this document.
Ratified: June 10, 1998
Amended: October, 1999
Amended: May 8, 2003
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